Tuesday, April 21, 2015

Clayton State University seeks a Director of the Master of Archival Studies Program

If you're a seasoned archivist who has extensive real-world experience working with electronic and analog records, enjoys interacting with students, relishes the thought of taking on life-changing (in a good way!) roles and responsibilities, and live or would like to live in the Atlanta area, you should consider educating the next generation of archivists. Clayton State University is seeking to hire a new Director of its Master of Archival Studies program -- and the program's practice-oriented nature means the position is open to people from outside academe. Here's what you need to know:
Position Summary
The College of Information and Mathematical Sciences at Clayton State University invites applications for the position of Program Director for the Master of Archival Studies (MAS). Started in 2010, this program is an online professional master’s program that focuses on the archival practices for born-digital records. This position is a full-time, tenure –track, 10-month faculty position with part-ingtime summer management duties compensated via a summer stipend.

The Master of Archival Studies program at Clayton State is a fully online program that is moving to asynchronous delivery of instruction. Currently the faculty in the MAS program are housed at the Georgia Archives, adjacent to the campus of Clayton State.

Clayton State University is nationally recognized as a leader in the use of information technology to transform teaching, learning and other aspects of the collegiate experience. Clayton State is a Senior Unit of the University System of Georgia and is fully accredited by the Commission on Colleges of the Southern Association of Colleges and Schools (SACSCOC). The university is located at 2000 Clayton State Blvd., Morrow, GA which is approximately 10 miles south of Hartsfield-Jackson-Atlanta International Airport and 15 miles south of downtown Atlanta. Website: www.clayton.edu.

Required qualifications include:
  • Master of Archival Studies, Master of Library Science with archival concentration, MS in Library and Information Science with archival concentration, or Master’s degree in subject area related to archival work with certification in archives;
  • Knowledge and/or direct experience with archival practices related to records that are born-digital;
  • Evidence of current involvement in scholarly research related to archival practice;
  • Eligibility for appointment to the graduate faculty at Clayton State University;
  • Technical expertise required for navigating learning and content management systems, digital archiving and preservation software applications.
In addition to the required qualifications, preference will be given to individuals having experience in
  • Curriculum and program development in a higher education setting;
  • Ph.D. in one of the areas listed above;
  • Successful program administration;
  • Effective online teaching in an asynchronous environment.
Minimum Education Requirements
Master of Archival Studies, Master of Library Science with archival concentration, MS in Library and Information Science with archival concentration, or Master’s degree in subject area related to archival work with certification in archives.

Responsibilities Summary
Reporting to the Dean, an individual in this position will provide collaborative academic oversight of the program and responsibilities include:
  • Developing the two-year course rotation schedule;
  • Leading the development and continuous improvement of the curriculum, including development of asynchronous, online courses;
    Coordinating program assessments;
  • Serving as the point of contact for recruiting and admission to the program;
    Teaching courses to support the program;
    Advising and coordinating advising for the department;
    Representing the program on the Graduate Affairs Committee and Administrative Council;
    Working collaboratively with the Georgia Archives and other organizations to provide experiential learning and internships for graduate students;
    Other program-related duties as assigned.
This position will remain open until it is filled. However, I imagine that both the university and the successful candidate would benefit by having it willed well before the fall term begins: the current Director is retiring at the end of the summer term, and the new Director will need a little time to get up to speed.

Clayton State University is fifteen miles south of downtown Atlanta, and the offices of on-campus Master of Archival Studies faculty are located within the facility that houses the Georgia Archives. Salary seems negotiable, but the university offers a comprehensive array of benefits. For more information and detailed application instructions, consult the position posting.

In addition, please feel free to contact Richard Pearce-Moses, the current Director of the Master of Archival Studies Program, via e-mail (rpearcemoses[at]clayton.edu) or telephone (678-466-4427) if you have any questions about the position, the program, or the university.

Sunday, March 15, 2015

Texas A&M is looking for a Digital Archivist

I've you've got real-world electronic records experience, want to work for a large research university, and live or want to live in central Texas, you just might be Texas A&M's new Digital Archivist:
Texas A&M University Libraries seeks a creative and dynamic professional to join the Texas A&M University Libraries as a Digital Archivist. This is a non-tenure track “clinical” faculty position. Successful candidates will be expected to engage in professional service activities, consistent with the Libraries’ and University’s requirements for promotion.

Reporting to the Director of Cushing Memorial Library and Archives, the Digital Archivist will establish and maintain a digital archiving program in collaboration with the University Archivist, Digital Preservation Librarian, Cushing archivists and curators, and other Libraries units. Responsibilities include: processing, describing, and providing access to born-digital and digitized archival and special collections materials; demonstrate initiative and innovation in developing and implementing processes for archiving current and legacy electronic and digital materials including document, image, and audio/video files, email, web sites, social media; and digital primary materials acquired on formats such as tape, floppy disks, hard drives, Compact Discs, and mobile devices. Additional responsibilities include acquiring and maintaining legacy hardware and software that may be necessary for providing access to digital materials. Working with the University Libraries Preservation unit, the Digital Archivist will aid in the development, documentation, and implementation of a digital preservation plan as it pertains to Cushing Memorial Library and Archives collections. The Digital Archivist will educate and raise awareness of digital archives issues and concerns within the Libraries, as well as contribute to Cushing outreach activities to the campus and community. The individual also participates in committees and administrative groups, as appropriate.

Required Qualifications
  • Master’s Degree in Library and Information Science from an ALA-accredited institution (or International equivalent)
  • A minimum of two years of professional experience working in the area of digital archiving
  • Knowledge of current trends, tools, and protocols in digital archiving and preservation
  • Understanding of principles and techniques for archiving of web sites, email, social media, and other online primary sources
  • Familiarity with metadata standards relevant to the archival control of digital collection materials such as EAD, Dublin Core, MODS, or PREMIS
  • Excellent organizational skills and ability to plan, coordinate, and implement complex projects
  • Excellent oral and written communication skills
  • Commitment to diversity and to serving the needs of a diverse population
Desired Qualifications
  • Knowledge of forensic technologies utilized by the archival or cultural heritage communities for harvesting, managing, and preserving born-digital and digitized archival and special collections material
  • Knowledge of legal and ethical issues affecting digital archival and special collections objects
  • Experience with Digital Asset Management Systems
  • Familiarity with major archival software and tools (e.g., Archon, ArchivesSpace, Archive-It)
  • Experience with the creation of online exhibits
  • Relevant coursework or certification in the field of Digital Archives
Applications received by 30 March 2015 will receive first consideration. The successful candiadate's salary and faculty ranking will be "commensurate with qualifications and experience." Texas A&M offers a "health plan and paid life insurance; several retirement plans including TIAA-CREF; paid holidays and vacation;" and funding for professional development. For more information and detailed application instructions, consult the position description.

Saturday, March 14, 2015

Cornell University seeks a Digital Archivist

If you have theoretical knowledge of and at least some real-world experience with digital preservation, want to work for a large institution that has long been committed to preserving digital materials, and relish the thought of living in an area that has more than its fair share of natural beauty, you need to know that Cornell University's Division of Rare and Manuscript Collections is hiring a Digital Archivist:
Under the supervision of the Assistant Director for Technical Services within the Division of Rare and Manuscript Collections (RMC), the Digital Archivist provides oversight and management of RMC’s digital collections, with a particular focus on born-digital materials. The Digital Archivist will take the lead on developing and documenting workflows for accessioning, stabilizing, arranging, and describing born-digital collections. The Digital Archivist will work closely with colleagues in RMC and other Cornell University Library (CUL) units, in particular Digital Scholarship and Preservation Services (DSPS) and CUL-IT, to ensure coordination and communication around issues of shared interest. Additionally, will participate in RMC’s public services program, facilitating access to digital collections and providing reference services as needed.

The Digital Archivist will work with the University Archivist and the Records Manager in developing policies for Cornell University electronic records, coordinating their acquisition, preservation, and access mechanisms. Will also work with subject curators and donors to assess and appraise digital materials.

In collaboration with technical services staff in RMC, the Digital Archivist will establish policies and workflows for accessioning, describing, preserving, and accessing born-digital materials. Will perform as well as train others to perform preservation tasks related to incoming digital materials, such as creating disk images, performing digital forensics tasks, and collaborating with digital preservation staff in Cornell University Library. Will arrange and describe born-digital archival materials, following archival standards. Will work with CULcolleagues to coordinate the ingest of materials into the digital preservation repository.

In coordination with CUL-IT and DSPS, the Digital Archivist will participate in the ongoing development of access systems for digital collections and born-digital materials. As needed to facilitate management and use, will upload digital collection materials to digital collections platforms for access and/or make access copies for in-house use. Will aid in the development of the Cornell University Library Archival Repository (CULAR) by articulating the workflows and standards employed to the CULAR Manager and development team to assure that appropriate development can be managed within the repository.

The Digital Archivist will also provide reference assistance to researchers, including those requiring access files on obsolete media. Will participate on library-wide committees and will be expected to participate in professional activities related to archives and digital preservation.

  • Master's degree from an ALA-accredited program with a concentration in archives management, or equivalent combination of education and experience.
  • Demonstrated knowledge of archives and records management theory and practice, including experience processing archival records.
  • Knowledge of digital preservation theory and practice, as well as strategies and technologies utilized by the archival community for managing born-digital archival and manuscript material.
  • Knowledge of relevant standards for archival description, including DACS, EAD, and EAC-CPF, and familiarity with other metadata standards such as METS and PREMIS.
  • Familiarity with web archiving.
  • Excellent organizational skills and ability to plan, coordinate, and implement complex projects.
  • Excellent interpersonal, oral, and written communication skills.
  • Ability to work both independently and collaboratively with a variety of staff in a rapidly changing environment.
Preferred Qualifications
  • Two to three years of relevant professional experience, preferably in academic archives. Experience implementing policies, standards, and procedures for stewardship of digital material in an archival or special collections setting.
  • Experience with digital archives tools such as BitCurator, FTK, floppy drive controllers (e.g. Catweasel, Kryoflux), writeblockers, Sleuth Kit, fiwalk, and emulators.
  • Experience with XSLT and programming languages (PHP, Perl, Python).
To the best of my knowledge, there is no closing date for applications. The position description, which includes a link to Cornell's online application process, says nothing about salary, so I assume that it's negotiable. Cornell provides a comprehensive array of benefits.

Thursday, March 12, 2015

Florida State Archives is hiring an Electronic Records Archivist

If you live or want to live in the Sunshine State, have substantial electronic records and information systems experience, and relish the thought of working with smart, dedicated people, you need to know that the Florida State Archives is hiring an Electronic Records Archivist (Archivist III):  
Description of Duties
  • Formulates strategies for developing and maintaining a technical architecture for the Division's electronic records and documents programs, including hardware, software, appropriate backup procedures and automated methods for integrity checking. 
  • Identifies electronic records held by Florida government agencies, applies archival appraisal criteria to those records to identify electronic records of archival value, and reviews options and makes recommendations for accessing, data conversion, storage, preservation and access for electronic records appraised as archival. 
  • Conducts electronic records data conversion, migration, transfer, and/or other tasks and procedures necessary to ensure preservation and access to archival records and documents transferred to the Division. 
  • Develops filing arrangements and specialized finding aids, guides, indexes and descriptive materials for electronic public records and manuscript collections. 
  • Recommends to and informs Supervisor of processing needs and priorities for electronic manuscript and public records collections. 
  • Monitors electronic records management and archival electronic records standards, guidelines and best practices, and makes recommendations for incorporating those standards and practices into the Division's electronic records and documents programs. 
  • Monitors state-of-the-art techniques and practices for archival management. 
  • Maintains a high level of expertise through training courses, conferences, professional engagement and information exchange, reading, research and/or other appropriate means. 
  • Provides technical assistance to Florida government agencies regarding electronic records creation, maintenance, preservation, access and archival transfer, and regarding electronic archival resources and the preservation, management and use of records with extended or permanent retention. 
  • Assists in the utilization and maintenance of the Archives' automated archival information systems. 
  • Other duties as assigned. 
Education and Experience Requirements
  • A master's degree in information technology systems, computer science, or library science with an information systems emphasis, archives management with an information systems emphasis, or a closely related field and two years of professional full time experience in information technology systems/computer science -- OR -- A bachelor's degree and four years of professional full time experience in information technology systems/computer science. 
Additional Requirements
  • One year of full time professional experience in a formally established archival program (municipal, county, state, or national historical society, university). 
  •  Coursework or workshops in archives or records management outside of a completed degree or certification. 
  • One year of full time professional experience providing technical assistance to archives, libraries, or government agencies in long-term preservation of electronic records and/or documents.  
  • One year of full time professional experience coordinating programs for the transfer of electronic records and/or documents to a formally established archival or library program. 
  • One year of full time professional experience coordinating programs for electronic records data conversion, migration, transfer, and/or other tasks and procedures necessary to ensure preservation and access to electronic records and/or documents. 
Required Knowledge, Skills, and Abilities
  • Knowledge of general archival and records management concepts. 
  • Effective oral and written communication skills. 
  • Extensive knowledge of hardware and software used for electronic document management systems, electronic imaging systems, and desktop applications (personal computers). 
  • Extensive knowledge of database management, systems analysis and system development concepts.
The starting salary for this position is $34,501.44, and the State of Florida provides an array of benefits. The application deadline is 26 March 2015. For more information about this job and the application process, consult the position description and the State of Florida's Applicant Guide.

Tuesday, March 10, 2015

New York in Bloom 2015

Yes, New York in Bloom (NYIB) 2015 ended on February 22, and yes, I really should be crafting a post entitled "Hilary Clinton's e-mail," but at the moment I'm recuperating from the flu, dealing with  a ton  of time-consuming legal and financial stuff, and feeling the need for a night off. "Hilary Clinton's e-mail" will go up as soon as I feel capable of formulating some coherent thoughts about the former Secretary of State's e-mail issues. Moreover, NYIB posts are something an annual ritual for me, and family obligations compelled me to miss NYIB 2014 altogether and to delay posting about NYIB 2015. At this point in my life, minor rituals mean a lot.

New York in Bloom is the New York State Museum's annual fundraiser for its after-school programs, which serve children and teenagers who live in some of Albany's roughest neighborhoods. It's also a much-needed respite from the upstate New York winter: professional and amateur floral arrangers create displays that complement the Museum's exhibits, and their work brings a touch of tropical fragrance and warmth into the Museum.

Monday, February 16, 2015

University of Georgia seeks a University Archives and Electronic Records Archivist

If you've got extensive descriptive experience and electronic records know-how, relish the thought of working in a large university special collections department, you just might become the University of Georgia's new University Archives and Electronic Records Archivist. Here's what you need to know:
Purpose and Scope
The University of Georgia Libraries seeks a University Archives and Electronic Records Archivist who will be responsible for the development and management of the University Archives, the historical records of the University of Georgia, and the University Records Management program, which handles official university records as prescribed by state-wide guidelines. This position reports to the Co-Director of Technical Services and University Archives of the Hargrett Rare Book and Manuscript Library. The position supervises two full-time and one part-time staff, as well as student employees, and participates in the general activities of the Hargrett Library. Some weekend and evening work is required.

Duties and Responsibilities
  • Oversees and participates in the processing of University Archives collections by arranging and describing materials in accordance with departmental procedures, DACS, and other archival standards; creating entries and completing revisions to records in Archivists’ Toolkit; and accessioning new collections.
  • Collaborates with the Co-directors to develop and maintain a robust university archive program by actively participating in soliciting and evaluating materials.
  • Oversees the university records program by interpreting and promoting awareness of state regulations and schedules; developing local policies and procedures for records management; and directing and participating in the intake, evaluation, recording and disposition of records.
  • Coordinates the appraisal, transfer and accession of electronic records into Hargrett Library collections; converts, validates, describes, preserves and makes accessible these records; updates EAD records in the Hargrett Library’s finding aid database.
  • Supervises and trains two records management staff positions, interns, and student assistants through effective communication and a fostering of shared goals that yields knowledge, productivity, and dependability.  
  • Provides reference service to the University community and the general public by participating in staffing the department's reference desk and reading room, by developing and maintaining knowledge of collections within the library. 
  • Contributes to the Hargrett Library, as well as the Libraries, by maintaining awareness of changes in the organization, contributing to the development of policies and procedures, and serving on appropriate Libraries’ committees as assigned or elected. 
  • Develops and maintains professional skills by participating in continuing education and professional development actives, such as workshops and conferences; staying current with the professional literature and engaging in research or other creative activities. 
  • Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE (the Libraries’ listserv) and other communication tools, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues. 
  •  Maintains flexibility and awareness of changes and needs in the department and organization by assuming similar duties and responsibilities as assigned.
Required Qualifications
  • ALA-accredited MLIS (or relevant Master's degree with ACA certification expected in 5 years for continued employment) 
  • Two years of experience in an archives or special collections arranging and describing historical collections, or an equivalent combination of education and experience; Demonstrated experience applying DACS and EAD, and familiarity with Dublin Core, AACR2, RDA, LCSH, and MARC
  • Working knowledge of current archival descriptive standards, intellectual property rights, and issues related to born-digital content and digital conversion of archival materials; Experience processing born-digital records; Working knowledge of digital preservation standards, including OAIS, Trusted Digital Repositories, and PREMIS
  • Ability to function as a contributing team member in a production-oriented environment
  • Demonstrated initiative to complete projects
  • Excellent research, writing, and communication skills
  • Excellent interpersonal skills and the ability to collaborate with other departments, as needed
  • Working knowledge of historical research methodology and experience with standard bibliographic tools
  • Supervisory experience
  • Ability to tolerate dust and inactive mold spores
Preferred Qualifications
  • Experience with Archivists’ Toolkit or other archival management systems desired
  • Complex organizational papers processing experience preferred
  • Experience establishing or improving workflows for accessioning, processing, and providing access to digital records preferred
Minimum salary is $39,500. UGA librarians are non-tenured faculty members. UGA offers an attractive benefits program including a choice of health and retirement plans, dental plan, tuition remission and paid relocation, 21 days annual leave, 12 days sick leave, and 12 paid holidays. The application deadline is 8 March 2015. For more information and detailed application instructions, consult the position posting.

Sunday, February 15, 2015

Missouri Secretary of State seeks an Electronic Records Archivist

Missouri's Secretary of State, which oversees the Missouri State Archives, is hiring an Electronic Records Archivist. If you have substantial electronic records and records management experience, want to work with some good people, and would like to live in an attractive small city that's close to one of the Midwest's largest wine producing regions, here's what you need to know:
General Function and Scope of Responsibility

This is a specialized, professional position evaluating the administrative, legal, historical, and fiscal value of electronic records generated by state and local agencies in Missouri. The individual in this position provides professional guidance to state and local government agencies; maintains liaison with staff archivists and records analysts concerning appraisal/description work, automated inventory systems, and standards for both; advises on problems with electronic records retention and disposal; is a primary resource for questions regarding the records tracking system; and performs all other tasks as requested by supervising agency director.  

Examples of Work Performed
  • Participates in the development and implementation of records and information management policies and procedures to ensure adequate and accessible records are maintained by state and local agencies. 
  • Assists state agencies with the development of records disposition schedules and presents recommendations to the State Records Commission. 
  • Serves as information source for state and local agencies concerning retention of electronic records. 
  • Develops and delivers training modules and/or presentations to organizations related to the office’s records tracking system and other electronic records issues. 
  • Researches trends in electronic records management with emphasis on storage and media. 
  • Offers other specialized services to state and local agencies as assigned. 
  • Defines concerns to vendors based on feedback from agencies, works with vendor to develop solutions and is the primary tester to ensure solutions meet the needs of agencies. 
  • May plan, assign, and supervise the work of clerical staff, interns, and volunteers. 
  • Promotes the activities of Records Management, Local Records and State Archives through speaking engagements and participating in professional organizations. 
Required Knowledge, Abilities, and Skills
  • Knowledge of records management and records disaster planning standards, principles and practices. 
  • Knowledge of the principles and practices involved with the collection and disposition of public records. 
  • Knowledge of hardware and software used for electronic imaging systems, document management systems, and personal computers. 
  • Knowledge of the concepts, methods, and techniques of project management, database management, and system development. 
  • Knowledge of digital preservation standards and best practices including working knowledge of the OAIS Reference Model and metadata standards such as Dublin Core. 
  • Knowledge of web-page development and design preferred. 
  • Ability to express ideas clearly orally and in writing. 
  •  Ability to read, analyze, and interpret industry periodicals, professional journals, technical procedures, and government regulations. 
  • Ability to effectively present information and respond to questions from associates, state and local agencies, and the public. 
  • Ability of establish and maintain effective working relationships with associates, state and local agencies, and the public. 
Minimum Qualifications
  • A master’s degree in information systems, library science (with an information science emphasis), computer science, business, or other related field strongly preferred. 
  •  Certified Records Manager designation or the commitment to obtain such. 
  • A Missouri Drivers License and the ability to travel statewide.
The starting salary for this position is $3,244 per month ($38,928 per year), and a comprehensive suite of benefits is offered. The application deadline is 2 March 2015. For more information and detailed application instructions, consult the position posting.